Document management is an essential aspect of all modern-day businesses. The right software can help you organize, utilize, secure, and share documents efficiently. These solutions are designed to meet the needs of all types of organizations, from small startups to large enterprises.
Kaisenz Business Solutions Ltd. offers the most trusted and reputable options that will truly benefit your company in multiple ways. Our chosen products have been tested and found exceptionally helpful at providing all the benefits outlined on our website. Now the time has come for you to make a decision to boost your own organization’s outcomes.
Explore our products. Read here the product descriptions, features, integration options, capabilities, and security specifications below to make an informed choice. If you have any questions or concerns, do not hesitate to contact us. Our team stands ready to help you find the best document management solution for you.
Why choose DocuWare?
The market for document management software involves many options including established platforms and customized solutions for individual companies. A lot of careful research and consideration must go into the final decision of what to use for your own operational improvements. Kaisenz chooses DocuWare because it is simply the best.
DocuWare offers everything that a diverse range of businesses need in order to securely store, manage, access, and automate document use and related workflows. It has won awards, achieved exceptionally high ratings, and continues to attract glowing testimonials from customers.
DocuWare is the industry leader when it comes to easy use adoption and robust scalability. Read on to learn exactly why it should be your organization’s first choice, and why partnering with Kaisenz makes sense for DMS deployment and continued use.
Cloud & On-premises Deployment
How do you want to store and access your documents? DocuWare offers both on-premise and cloud options. Every feature works with full capabilities either way, or you can choose a hybrid model that offers a customized solution perfect for your needs. For example, you can store documents in the cloud for cross-department or office access but have unique on-premises solutions for indexing and automation. Work with our professional team to determine what will help you maximize productivity.
Capture Data and Keep It Organized
- In-office and mobile uploading and document capture and imports
- Scanning hardware integrates fully with the DMS
- AI-based intelligent indexing, tagging, labelling and organization
- Barcode reading capabilities for accurate data capture and integrated indexing
- Import of Windows folders, email, Microsoft Office, and more
- Automatically capture print documents into digital storage
Document Processing and Workflow Management
- Seamless editing of documents without compromising originals
- Multiple version automatic saves for change histories
- Customizable rules and exceptions for document types and processes
- Automation setup with user-friendly drag-n-drop controls
- Set deadlines and project terms to get tasks done on time
- Map processes, progress, and completion with ease
- Integrate with over 1000 SaaS and cloud apps for seamless automation
- Seamless integration with DocuSign digital signature platform for secure approvals as part of workflows.
Secure and Controlled Access for Easy Viewing
- Robust yet flexible search parameters for all document types
- Simple sharing of documents in-house and with external stakeholders
- Easy viewing of file types across operating systems without the need for native applications
- Mobile access for taking care of business on the go
- Full control over viewing and modification permissions for user groups
Security
All documents need protection within a company. However, they all also need to be accessed when it makes sense for operations, customer care, and other processes. On the DocuWare platform, you are in control of access without compromising the ultimate security built into the system. Structured document capture and archiving contributes to this security. Confidentiality relies on access control and specific permissions. Transparency provides needed oversight to see who accessed what, when, and why. The DocuWare Cloud option offers out-of-the box protection for your business documents from cybersecurity threats also abound in today’s digital landscape, ensuring easy disaster recovery and business continuity.
In the end, the security of your documents and data come down to just a few things. First, the protections in place for cloud or on-premises storage must exceed the latest challenges. Likewise, all documents and communication must use top-level AES encryption so nefarious access can still not get at the important information contained within. The best DMS does more than store data securely. It also offers redundancies at separate locations and the ability to recover everything in the case of an emergency or data breach. This is exactly what DocuWare delivers.
Integration
Every document within a company passes through multiple applications and is used by a variety of people for different needs. Consider the pathway of a simple customer order that may come in as a web form, pass through the customer relationship management or service team, get used to create a vendor order or warehouse packing slip, and then get printed as a receipt with financial information going to the accounts receivable office. Each one of these steps may use a different applications or systems to access and utilize the document effectively.
This makes full integration an essential role for a document management platform. DocuWare works with more than 500 different applications and systems commonly used by organizations of all kinds. These include office suites such as Microsoft, a variety of email platforms, customer relationship management portals, human resource programs, team and project-organization solutions, ERPs and so many more. The list includes both cloud applications and those installed on-premise.
Best of all, access and integration is completely customizable to create the perfect solution for your company’s operations. With the help of Kaisenz, you can set up the most efficient, productive, and user-friendly system that makes managing documents a breeze.
Compliance & Certifications
Different industries and organizations need to stay compliant with a variety of regulations, rules, laws, and certifications. DocuWare covers all of them and always ensures ultimate data security. These include:
- HIPAA for healthcare sectors
- CPAA consumer privacy for California specifically
- GDPR for European Union data protection
- SOC2 and Type 2 principles for internal reporting controls
- NF203 digital safe certification
- And a variety of country-specific security regulations
DocuWare has accumulated many awards from specialty organizations and publications interested in choosing the best and most compliant option for the widest use cases. With so many security regulations in place, it simply makes sense to choose a platform that exceeds your organization’s data protection goals – DocuWare.